Bring Rhode Island State-Wide MLS listings into your own WordPress site. MLS Import adds each one as a property page on your site. MLS Import Standalone works with any WordPress theme. It goes deeper with four real estate themes: WpResidence, WpEstate, Houzez and RealHomes. It checks for changes every hour. The MLS still has to OK your data feed.
RIAR says State-Wide MLS was formed in 1972. Its MLS page calls it "one of the earliest regional multiple listing services in operation."
Its full name is State-Wide Multiple Listing Service, Inc. It is a company owned by the Rhode Island Association of REALTORS, or RIAR (MLS rules). In March 2025, RISMedia named Philip Tedesco as CEO of both (RISMedia). The office is at 100 Bignall St in Warwick. Members list and search homes in Matrix.
In March 2018, the MLS opened the East Coast Commercial Property Network. It let subscribers market Connecticut and Massachusetts commercial listings too (2018 release).
May 1, 2025 brought two changes. Fees went up for the first time in about 20 years. And REALTOR membership was no longer required (fee FAQ).
On October 7, 2025, Stellar MLS announced reciprocal access with State-Wide MLS (Stellar MLS). Real Estate News then said it serves "roughly 6,000 members across 1,000 offices" (Real Estate News).
Who owns an MLS shapes who sets its rules. State-Wide MLS says it is "one of only two MLSs in the country owned and operated by a state REALTOR Association" (MLS page). That group is RIAR.
RIAR owns the MLS, which runs as a separate company, CEO Philip Tedesco said in March 2025 (RISMedia).
One catch comes with that. As an MLS member, you get all MLS forms. But RIAR forms need RIAR primary or secondary membership (join page). So without RIAR membership, you get the MLS forms only.
What this means for your site: your data deal goes through State-Wide MLS, not RIAR (data page). And the MLS rules name the whole state as one area. So you read one rule book, wherever in Rhode Island you sell.
This is the big change. The MLS fee FAQ says it plainly: "As of May 1, 2025, State-Wide MLS will no longer require REALTOR membership" (fee FAQ). The MLS updates page says the same.
You still need a license to sell real estate. "Brokers do NOT have to be REALTORS to participate," the FAQ says.
But the office makes the choice. Do you work in a REALTOR office? Then you can't ask for non-REALTOR access on your own. Your office decides for everyone in it.
The price is the same for both groups. A non-REALTOR pays the same MLS fees as a REALTOR.
What this means for your site: a licensed office outside RIAR can now hold MLS access. With that access, it can ask for a data feed. So a non-REALTOR firm now has a path to live MLS listings on its own site.
"The RI MLS does not bill licensees (Subscribers) directly," says the new subscriber page. The bill goes to your office.
The MLS asks offices to set up autopay. They do it in the Gateway, under the "Your Account" tile. New subscribers also get free training.
This setup is simple for agents. You don't get a bill from the MLS. Your broker does.
But it also means your broker has a say in your website plans. The office is the MLS customer. The office also signs off on IDX, as you'll see below.
What this means for your site: talk to your broker before you buy anything. Ask who pays for the website feed. Ask who will approve it. Get both answers in writing. Then you can plan your site with no surprises.
Membership starts with the office. Agents join under it.
The principal or manager of a new office signs the MLS Participation Agreement. Then each licensee in that office fills out the MLS Subscriber Form (join page).
A Subscriber works under an office. They hold an active broker or salesperson license. An active appraiser license or certification also counts (new subscriber page).
Since May 1, 2025, you don't have to be a REALTOR to join. You do need a license. Your office makes that choice for its people.
Office admins can get MLS access too. Their broker sends in an Office Admin Affidavit for them (MLS page). Each office fee includes 1 admin access code.
You may run an IDX site "with his or her Participant's consent" (IDX policy). Offices opt in with "Y" in Matrix. An office that opts out can't show others' listings (data page).
1. Check that your firm is already a member. A new agent can't join without it.
2. Get the Subscriber Authorization Form signed by your principal broker or manager.
3. Sign the Subscriber Agreement yourself. Add a copy of your license.
4. Email the forms, or fax them to 401-941-5320. Your login comes by email within 48 hours (new subscriber page).
Your office pays the MLS. The MLS does not bill agents. These fees go to State-Wide MLS. They are apart from MLS Import, which bills you on its own.
The new prices began May 1, 2025. Before that, the fee FAQ says, "Fees have remained the same for the past twenty (20) years" (fee FAQ).
Each added admin access code is $15 a month (no change). A team is $15 a month (no change). A team code setup is $115 one time (was $100).
To come back within 6 months, you pay $105. After 6 months, it is $210. A branch office pays $105.
Say an office has three agents under it. Each month, it pays $50 for the office plus 3 x $35 for the agents. That's $155 a month. To start, it pays $250 for the office plus 3 x $125. That's $625 one time.
The MLS rules name its area as the state of Rhode Island (MLS rules). So its area is the whole state. Agents may also add listings from outside that area if they choose.
Members search and manage listings in Matrix. The MLS calls it "Matrix from Cotality" (MLS benefits page). Real Estate News also says State-Wide MLS runs on Matrix (Real Estate News).
Members sign in through the Gateway portal. The Member Gateway matters for your site too. With Bridge, it is where a member asks for a data vendor's service. The feed steps below show how.
Matrix is where agents work. The data feed is how your site gets the listings.
RESO sets the shared rules for MLS data. State-Wide MLS is Certified Current for Data Dictionary 2.0 and Web API Core 2.0.0 (RESO summary). The MLS sends vendors to that same RESO page.
RESO reports show Web API Core 2.0.0 through Bridge, dated June 21, 2022. They show it through Trestle too, dated September 7, 2022.
The Data Dictionary is RESO's list of standard field names. State-Wide MLS is certified for it.
Why it matters for import: MLS Import reads RESO Web API data. Both routes give you that. Want to see other MLSs? Check our RESO-certified MLS list.
Vendors who want data for IDX, VOW or Back Office products "need to subscribe to Bridge, Trestle or both" (data page).
The MLS adds that "Data delivered from either source is RESO Data Dictionary and Web API compliant" (data products page).
Why it matters: a vendor may use Bridge, Trestle or both. MLS Import has an entry for each one.
RESO Web API access comes through Bridge or Trestle. A member (an office or an agent) works with a vendor to ask for data. The MLS approves the vendor. The member asks for the service, or signs for it.
These steps come from the MLS data page and data products page.
Pick Bridge or Trestle. The MLS lists both.
Start the request. Use the form or wizard for that route.
The MLS reviews it. Then it sends the agreement.
The member takes part. With Bridge, they request the vendor's service in the Member Gateway. With Trestle, they sign the agreement.
Connect it in MLS Import. Bridge needs one access token. Trestle needs a client ID and a client secret. To turn Trestle on, open an MLS Import support ticket.
The vendor sends the Request Bridge Access form. The MLS approves it and sends an agreement. Vendors "need to be invited into Bridge by MLS or member." Then members can request the vendor's service in the Member Gateway.
The vendor signs up through the Trestle Subscription Wizard. Once approved, it asks for data for a State-Wide MLS member. The agreement goes out online to all parties to sign.
A public site needs the IDX data type. See the data type table below before you ask.
The MLS lists authorized IDX vendors. A starred vendor has its own MLS deal. You pay that vendor. Otherwise, you sign an IDX member agreement and pay the MLS. Ask the MLS which applies to your vendor.
The IDX policy says members "must notify the MLS of their intention to display IDX information." Use the IDX/VOW Site Registration form before launch.
The MLS posts no feed price. See what the feed costs below.
The MLS offers six kinds of data. Only some can go on a public website.
What it is Sold sample data. No fee.
Public website? Ask the MLS
What it is Listings for public search. On Trestle, IDX has no sold data. On Bridge, IDX contains sold data.
Public website? Yes
What it is Trestle's IDX with sold data added.
Public website? Yes
What it is For sites where visitors sign up first.
Public website? Login only
What it is For the firm's own use. A deal with three parties: broker, vendor and MLS. Kept behind a login. Checked from time to time. One deal per broker.
Public website? No
What it is Your office or firm's own data. $50 setup fee.
Public website? Ask the MLS
Ask for the IDX data type. It is the one made for public search.
Back Office data can't feed public IDX or VOW search pages. Keep it for tools inside the firm.
Want sold homes on your public pages? Ask the MLS which rules apply to sold data on an IDX site before you show it. A VOW, by the rules, covers active listings and sold data.
No price list for the feed is public. For IDX, IDX Plus, VOW and Back Office, the MLS data page says "Contact vendor for pricing." It tells agents and brokers to ask their vendor about fees (data products page). The vendor agreement sets the feed price.
The MLS does post a few amounts:
$50 setup fee.
$20 a month, billed by the MLS. Up to 5 web addresses. Shows active, pending and sold searches.
No monthly fee. But you must keep sending fresh data to your site to follow the IDX rules.
SmartFraming and a raw export are other ways to show listings. With the feed and MLS Import, each listing is a property page on your own site. The hourly sync keeps it fresh.
So plan your budget in three parts. Your office pays MLS dues. The vendor agreement sets the feed price. And MLS Import has its own fee.
MLS Import has its own price: $49 a month for one MLS, after a 30-day free trial (MLS Import pricing). Your MLS dues go to the MLS. See the fees above.
These rules are from the 2024 edition. The MLS now lists a February 2026 edition. Confirm the current rules at rirealtors.org/rules-policies before you launch.
Keep the data fresh. The IDX policy says an IDX site must refresh at least every 12 hours. A VOW must refresh at least once every 3 days (IDX policy; MLS rules). MLS Import checks for changes every hour.
On each listing, show the listing firm's name. Add its email or phone. The MLS rules say this text can't be smaller than the median type size used for listing data. Show the MLS as the source of the data.
You may mix in listings from other MLS feeds, if you hold the rights to them. But you may not change other brokers' listing data.
Post a notice too. It says the data is for consumers' personal, non-commercial use. It also says the data is "deemed reliable but is not guaranteed." The MLS gives suggested words on its logos and disclaimers page. You may use your own words if they do the same job.
The same page has the State-Wide MLS IDX logo, in color or black and white. Sites that use the raw data feed should use it. It marks listings that are not from your own office or agent.
Two more steps are suggested, not required. Say so when you show less than the whole database. And show when the data was last updated.
Some listings never reach your site. Coming Soon listings stay out of IDX and all data feeds. That status lasts 30 days at most. Expired and withdrawn listings are not shown either.
Some data stays private. Don't show the seller's or occupant's name, phone or email. Don't show the type of listing deal, or private fields like showing notes.
Sellers have choices too. A seller can keep the listing, or just its address, off the internet. A seller can also ask you to turn off comments, reviews and home value tools. An office that opts out of IDX for all its listings can't show other offices' listings.
Then there are listings kept out of the MLS. Office exclusive listings are allowed. But the MLS rules say a listing not in the MLS can't be marketed to the public. That includes a broker's IDX or VOW site. A seller's own social media counts as public marketing too (Clear Cooperation page). In March 2025, the MLS said it needed time to review NAR's new policy.
State-Wide MLS has Reciprocal MLS Access through Matrix. A State-Wide subscriber can visit a partner's Matrix with the same login. There, they can search listings, create contacts and send emails. They can also create CMAs and view stats and market reports.
The partners are (reciprocal access page):
1. Stellar MLS (Florida and Puerto Rico), announced October 7, 2025 (Stellar MLS)
2. Canopy MLS (North and South Carolina)
3. Omni MLS (Latin America)
4. First MLS (Georgia)
Both Stellar MLS and State-Wide MLS run on Matrix. MLS PIN in Massachusetts is not part of this program. State-Wide MLS and MLS PIN give each other "read-only" access. Members reach it under External Links in Matrix.
None of this adds those listings to your Rhode Island feed. It does not put them on your site. It is a search tool for agents inside Matrix.
Members can also send their listings to MLS PIN. This runs through the Northeast Alliance, a separate service. MLS PIN staff enter them. A photo is due within 10 days.
But those listings are shown in Matrix only. The MLS says "listings submitted through the Alliance will not appear on any public websites" (Northeast Alliance page).
There is a fee for this. It pays for entering the listing. It does not buy a data feed.
What this means for your site: plan your site on Rhode Island State-Wide MLS listings from your own feed. Don't promise buyers listings from Stellar MLS or MLS PIN.
State-Wide MLS serves Rhode Island. RIAR says it was formed in 1972, and it serves "over 6,000 customers" (MLS page). Members list and search homes in Matrix. Its full name is State-Wide Multiple Listing Service, Inc. It is owned by the Rhode Island Association of REALTORS.
The Rhode Island Association of REALTORS owns it. The MLS rules call it a wholly-owned subsidiary. The MLS says it is "one of only two MLSs in the country owned and operated by a state REALTOR Association" (MLS page).
An office pays $50 a month, plus $250 one time. A licensee costs $35 a month, plus $125 one time. The MLS bills the office for both. These prices began May 1, 2025. The MLS posts no feed price. Confirm at the MLS fee page.
Yes, since May 1, 2025 (fee FAQ). You still need a real estate license. The office makes the choice. An agent in a REALTOR office can't ask for non-REALTOR access alone. REALTORs and non-REALTORs pay the same fees.
Yes. State-Wide MLS is Certified Current for RESO Data Dictionary 2.0 and Web API Core 2.0.0 (RESO). Vendors get IDX, VOW and Back Office data through Bridge, Trestle or both. The MLS approves the vendor, and the member takes part in each request. Both routes deliver RESO Web API data.
Members work in Matrix and sign in through the Gateway portal. A new agent gets login details by email within 48 hours after the forms come in (new subscriber page). Need help? Call customer service at (401) 785-9898.
Request data through Bridge or Trestle, and pick the IDX type. The MLS approves the vendor, and the member takes part. Then connect the feed in MLS Import. Each listing becomes a property page on your own site, and the sync runs every hour. Check the MLS display rules before you launch. You can start with a 30-day free trial.
No. Those deals give agents search access inside Matrix. They do not add listings to your feed. Listings sent to MLS PIN through the Northeast Alliance "will not appear on any public websites" (Northeast Alliance page). Plan your site on State-Wide MLS listings.
Join State-Wide MLS to get access to the feed. Then import it with MLS Import.
Building for more than one market? Every MLS we have written up is listed in the MLS guides index.
The broker-owned MLS covering all of Massachusetts and Rhode Island plus much of New Hampshire, running on its own Pinergy platform.
The only locally based MLS in the region, and one of the few that lets a new vendor choose between Spark API and Bridge Interactive.
Formerly Central Jersey MLS, a broker-owned statewide MLS in New Jersey that charges nothing for its own data feed.
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